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| A brochure entitled East Side Lake Winnipeg Round Table Terms of Reference is posted on the Manitoba Government East Side Planning Initiative (ESPI) web site. This document outlines the principles for the planning process, the mandate and timeframe, specific requirements, and components of any recommended plan. The final section of the Terms of Reference brochure refers to the roles, responsibilities, rules and procedures for the East Side Planning Initiative, but only in summary form. |
Summary of the Terms of Reference
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The full ESPI Terms of Reference are described in the recommendations of the East Side Lake Winnipeg Broad Area Planning Initiative Phase 1 Final Report Executive Summary May 2002.
Recommendations that make up the full East Side Planning Initiative Terms of Reference, found within the Executive Summary are posted on the Manitoba Government East Side Planning Initiative web site.
Within the ESPI Executive Summary, the following paragraphs refer to goals and recommendations:
- Paragraphs 1 - 17 address goals for the ESPI
Within the ESPI Executive Summary, the following paragraphs refer to operational procedures and Terms of Reference:
- Paragraphs 18 - 26 address process, research needs, and communication issues
- Paragraphs 27 - 47 address roles, responsibilities and procedures of the Round Table, Advisory Committees and Subcommittees
View the East Side Lake Winnipeg Planning Initiative online
View the Manitoba 2003 survey of political parties regarding the ESPI 
 Download East Side Lake Winnipeg Round Table Executive Summary (PDF 3MB) (contains goals and recommendations, as well as full details of operational procedures and Terms of Reference)
Download East Side Lake Winnipeg Round Table Terms of Reference (PDF) (summary of: Terms of Reference above; principles for the planning process; mandate and timeframe; specific requirements, and components of any recommended plan)
See the box below for examples of the ESPI Terms of Reference as described in the Executive Summary. |
East Side Planning Initiative
Sample Goals and Recommendations |
The goals and recommendations for outcomes from the ESPI are fulfilled when the Terms of Reference are being fulfilled.
These recommendations include:
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#6 Commitments to protected areas should be honoured through the established process.
#9 The east side round table provide advice on protecting the values of the boreal forest, its sustainability, and sustainable use including, but not limited to:
- Maintaining biological diversity and ecological functions;
- Role in carbon storage;
- Non-timber forest products;
- Ecotourism; and
- Sustainable forest harvesting activities.
#10 The province not permit any major new timber allocation beyond the annual allowable cut, as determined by Manitoba Conservation within Forest Management License #1 and historical allocation levels in Integrated Wood Supply Area #1, subject to annual public review and pending completion of the broad area plan the planning area. Manitoba Hydro work with the east side planning secretariat and directly with the east side round table to ensure the effective and efficient co-ordination of planning and communication activities in the planning area.
#21 A dedicated public registry and Web site be established and other means identified and used for the purpose of making available to the public: reports, information and draft plans prepared by, or for, the east side round table and First Nation council and advisory committee. Whenever possible, local community resources should be used to distribute information.
East Side Planning Initiative Work Guide
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#22 A list of existing environmental, biological diversity, social, economic, resource, land use, tenure, government commitments, biophysical, heritage, etc. information, reports, data bases and maps be compiled by the interdepartmental working group. This list will be used by the east side round table and be made available to First Nations, Aboriginal communities, the public and stakeholders through a variety of means including the dedicated public registry and east side Web site. dedicated east side public registry, east side Web site and other venues and forwarded directly to all participants.
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#26 The east side round table develop and implement a communication plan to meet the needs of First Nations, communities and stakeholders, which shall also address translation service requirements.
#27 An east side round table be established to provide recommendations, within established deadlines, on the preparation, content, and implementation of a broad area plan for the east side Lake Winnipeg planning area. Its duties include, but are not limited to:
- developing a work plan;
- overseeing the application of relevant sustainable development and provincial land use policies and collection of necessary background information;
- undertaking meaningful public meetings and consultations for the purpose of:
- identifying goals, objectives and values for the east side plan,
- identifying issues and concerns to be addressed,
- obtaining public input on options and alternatives to address issues and proposed land and resource allocations,
- providing on-going advice on proposed significant land and resource allocations;
- consulting with the First Nation east side council and east side advisory committee;
- working with the interdepartmental working group who provide planning advice to the east side round table;
- undertaking public consultations on the draft east side plan and giving advice on the amendment of the draft plan; and
- making final recommendations on the plan to the minister.
Source: East Side Lake Winnipeg Broad Area Planning Initiative Phase 1 Final Report Executive May 2002 Summary |
East Side Planning Initiative
Sample Operational Terms of ReferenceThe goals and recommendations for outcomes from the ESPI are fulfilled when the Terms of Reference are being fulfilled.
These recommendations include:
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#31 The east side round table operates in accordance with the following rules and procedures:
- Quorum: A quorum for the regular meeting of the east side round table shall be 50 per cent plus one of the total membership of the round table.
A quorum for a meeting of any established round table subcommittee shall be established by the members of the subcommittee.
- Decisions: The round table and its subcommittees shall use consensus decision-making as the normal process of reaching decisions.
Consensus is defined as: general agreement on a conclusion, that is, no substantial disagreement with a conclusion. The round table shall establish its own rules and procedures for deciding when consensus has been reached.
- Advice Received: When advice is received from the First Nation east side council and east side advisory committee, the round table shall by written correspondence:
- acknowledge receipt of the advice; and
- shall provide to the council and committee a response as to the decisions taken by the round table in respect of that advice.
- Meetings: The members of the round table and the members of any established round table subcommittee shall determine which meetings shall be open to the public and which will be held in-camera.
- Minutes: The round table shall have a written record of its meeting and those of its subcommittees. Subcommittee minutes shall be made available to all round table members. Approved meeting minutes shall be put on the public registry.
Minutes shall reflect decisions made at meetings, differing points of view if consensus is not reached and any relevant issue or conclusion. Points made will not be attributed to any member unless agreed to or requested by that member.
Draft minutes shall be circulated to members for correction within one week following a meeting and a revised minute forwarded for approval at the next meeting.
- Subcommittees: All subcommittees report to, and are advisory to, the full round table. Unless a subcommittee chairperson has been appointed by the round table or the chairperson of the round table, the members of the subcommittees shall elect their own chairperson.
Subcommittees may, with the approval of the chairperson of the round table, invite others who are not members of the round table to participate, in a resource capacity only, on the subcommittees. general manual of administration.
#39 The First Nation council and the advisory committee operate in accordance with the following rules and procedures:
- Meetings: The members of the council and the advisory committee and the members of any established subcommittee shall determine which meetings shall be open to the public and which will be held in-camera.
- Minutes: The council and the advisory committee shall have a written record of its meeting and those of its subcommittees. Subcommittee minutes shall be made available to all council or advisory committee members. Approved meeting minutes shall be put on the public registry. Minutes shall reflect decisions made at meetings, differing points of view if consensus is not reached and any relevant issue or conclusion. Points made will not be attributed to any member unless agreed to or requested by that member.
Draft minutes shall be circulated to members for correction within one week following a meeting and a revised minute forwarded for approval at the next meeting.
- Subcommittees: All subcommittees report to, and are advisory to, the full council or advisory committee. Unless a subcommittee chairperson has been appointed by the council or advisory committee or the chairperson of the council or advisory committee, the members of the subcommittees shall elect their own chairperson.
#44 An east side planning secretariat be established to provide staff support to:
- the east side round table,
- the First Nation east side council,
- east side advisory committee.
#45 The secretariat be comprised of staff from Manitoba Conservation and other government agencies and may include consultants to provide such other support, facilitation and expertise as may be required to carry out the duties of the secretariat.
The secretariat be composed of:
- a project leader,
- project planner,
- assistant planner,
- geographic information system professional,
- administrator,
- community specialist.
Source: East Side Lake Winnipeg Broad Area Planning Initiative Phase 1 Final Report Executive May 2002 Summary |
 2002-2014
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